Data Protection & Privacy Policy


Personal data we hold about Society members:

1) Title
2) First name
3) Last name
4) Address (if supplied)
5) Email address (if supplied)
6) Telephone number (if supplied)
7) Membership type & expiry date
8) Date of subscription
9) Subscription amount
10) Payment method (Cash, Cheque, Credit Card or Standing Order)
11) Notes

Where the information comes from:

Items 1-6 as supplied by the Member on their New Member/Membership Renewal Form.
Items 7-11 as entered by the Membership Secretary.
Item 11 may contain notes which typically relate to non-standard subscriptions such as "Paid 4 years subs in advance" or "Subscription paid by relative as gift". This enables us to better manage non-standard payments.

Who the data is shared with (1):

A spreadsheet containing a list of names & addresses of recipients of Cockney Ancestor magazine is sent to our printers once a quarter.

Purpose (1)

To enable creation of address labels for the delivery of your Cockney Ancestor magazine.

Who the data is shared with (2):

When members log in to the Member Area Forum, the following data is shared with www.websitetoolbox.com who provide our Forum platform:

  • First name
  • Surname
  • Membership number
  • Email address

Purpose (2)

To enable you to create Forum posts and replies and receive replies to them from other members.

Where your data is held:

Our membership database is hosted on servers at UK2.net.

Registered Office Address:

5th Floor, Voyager House, Chicago Avenue, Manchester Airport M90 3DQ, United Kingdom.

Payment method information

We do not hold any Member's bank or credit card details. Our bank statements show only date, subscription amount received and membership number for reference.

Deletion of Data

Personal data will be deleted 7 years after the last financial transaction between the Member and the Society. This data is required for accounting audit purposes.

Applicable to all users of this website


About cookies and their use

The East of London Family History Society (EoLFHS) does not use first-party cookies on its web site and does not collect, store or distribute either internally or to others any details of the users of its web site.

The EoLFHS does, however, subscribe to Google Analytics so as to better understand how its web site is used; which pages are accessed first, which are the most, and least, popular pages, how many visitors we have to our site and how many are repeat or 'first-time' viewers.

Google Analytics supply this information to us graphically and anonymously, the EoLFHS collects no personal information of users of its web site in this, or in any other way.

The information supplied by Google Analytics enables us to better understand our viewer's needs and preferences so that we can improve our site and your experience of using it.

For more information on Google Analytics, what cookies it sets and what they are used for see:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage

To manage cookies in Microsoft Windows Operating system see:
https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-managecookies?
ocid=IE10_about_cookies


To manage cookies in Google Chrome go to 'settings' > 'show advanced settings' > 'content settings'.

For more information on privacy within Google Chrome see:
https://support.google.com/chrome/answer/114836?visit_id=1-636232087455338455-
330659375&p=settings_privacy&rd=1


For other Operating Systems you should consult your user manual.

Links to other web sites

This privacy policy does not cover the links within our site to other web sites.

It is the viewer's responsibility to check and read the privacy policies of any linked web sites they visit. The EoLFHS cannot accept any responsibility relating to cookies in the use of any other web site.

This page was last updated on 27th April 2018.

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